Writing & Submitting Thesis

Guide to writing and submitting theses and dissertations for graduates students.

 

※ Contact Info.

- Regarding guidelines for thesis/dissertation writing: Education Affairs Team (052-217-1117, nypark@unist.ac.kr)

- Thesis submission / Depositing thesis in the repository: Library (052-217-1405, kyl7539@unist.ac.kr

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Purpose of Submitting Thesis/Dissertation
  • A necessary process to report research results during graduate course and get master’s or doctorate degree
  • The library collects, preserves and disseminates theses/dissertations as research outputs of UNIST.
Submission Process
ProcessMaterials for submissionHow to
1Electronic file (online submission)

Upload the electronic file on the thesis submission website ‘dCollection

- Eligible formats: PDF or MS Word, etc.
- Detailed process: Refer to the attached guide

2Hardbacks

After getting approval for the online submission, submit the hardbacks to the library and your school office

- Master’s degree: Library - 2 copies | School office - 1 copy
- Doctorate degree: Library - 4 copies | School office - 1 copy
※ All the approval pages of the hardbacks should be included signatures of advisor and committee members.

Documents regarding thesis/dissertations

When submit hardbacks to the library, graduate students must submit below documents together.

① Thesis/Dissertation Agreement (format is attached)
※ Regarding depositing thesis/dissertation into the repository and open the full-text on the web. On the documents, signatures of author and advisor should be included.
② Certificate of Thesis/Dissertation Submission
※ It is available to print out on the dCollection website after getting approval for the online submission from the library

Preservation and Dissemination of UNIST Theses/Dissertations
 Electronic fileHardback (Printed thesis)
AccessElectronic file of thesis/dissertation can be searched and accessed on the library and other related websitesHardbacks of thesis/dissertation can be access and browsed at the each libraries
Libraries or Websites①UNIST Library website
ScholarWorks@UNIST
dCollection
RISS
⑤National Assembly Library of Korea
①UNIST Library
②National Library of Korea
③National Assembly Library of Korea
NoteOnly permitted thesis/dissertation open on the webOnly available in the libraries
Writing Thesis/Dissertation
  • To view the guide: Go to the UNIST Portal → Click the ‘Regulations Management System’ on the bottom of the website → Select: Academic affairs - Guidelines - Guidelines for Thesis/Dissertation Writing
  • Questions regarding writing thesis/dissertations: Education Affairs Team (052-217-1117, nypark@unist.ac.kr)
Format
  • Paper size and binding: A4 (210㎜ x 297㎜), bound in hardcover (black)
  • Images or photos in the thesis/dissertation shall be printed in such a way as to maintain their original colors
  • Composition
    1. Front cover
    2. Title page
    3. Thesis/Dissertation Approval
    4. Confirmation of Thesis/Dissertation Approval
    5. Abstract
    6. Separated sheet of white paper
    7. Table of Contents
    8. List of Figures
    9. List of Tables
    10. Technical Terms and Abbreviations
    11. Body
    12. References
    13. Acknowledgements
    14. Separated sheet of white paper
    15. Back cover
Preparing Thesis/Dissertation

1.  How to prepare thesis/dissertation for graduation (Specification for thesis preparation): Refer to the ‘Guide for Thesis/Dissertation Writing’ 

- The guide is available on the ‘UNIST Regulations Management System’ or from a notice from the Education Affairs Team.

- UNIST Regulation Management System: Go to the UNIST Portal → Click the ‘Regulations Management System’ on the bottom of the website → Select: Academic Affairs - Guidelines - Guidelines for Thesis/Dissertation Writing

- Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr)

 

2. Word or LaTex templates for thesis/dissertation

- Templates are available to download on the notice board for Education Affairs on the UNIST Portal website or library website.

※ Library Website → Research Supports → Writing & Submitting Thesis → Writing Thesis/Dissertation (http://library.unist.ac.kr/research_supports/writing_submitting_your_thesis)

※ Latex template: Templates of ‘Thesis/Dissertation Approval’ and ‘Confirmation of Thesis/Dissertation Approval’ pages are not included.

- Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr)

 

3. Advisor’s signature and date on the approval pages

- Date on the ‘Thesis/Dissertation Approval’ and ‘Confirmation of Thesis/Dissertation Approval’ pages: date of signature

- If there are two advisors for a thesis/dissertation, only one signature of an advisor affiliated to UNIST should be included. (※ UNIST graduate school has 1 advisor for 1 student in principle.)

※ Reference: ‘Guide for Thesis/Dissertation Writing’ Annex 3 ‘Thesis/Dissertation Approval’

 - Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr)

 

4. Electronic file: Signatures of advisor and thesis committee members

- When an author prepare an electronic file of his/her thesis/dissertation for online submission, it’s not necessary to include signatures of advisor and committee members on the approval pages of the file. This is due because the advisor and committee members should had originally signed approval page of the final hard copies.

- Therefore, an author does not need to include signatures on the approval pages of the electronic file (e.g. insert scanned pages or images, etc.) for online submission, but all hard copies for submitting to the library and school office must contain advisor and committee members’ approval signatures.

- Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr), Library (ext. 1405, kyl7539@unist.ac.kr)

 

5. Hard copies: Colors and Printing single-sided

- Cover: Black and hard cover. Font color of the front cover: Gold color

- Printing: If images, figures and graphs of the electronic file are in color, printing should also be in color. In addition, all contents are printed single-sided.

※ Reference: ‘Guide for Thesis/Dissertation Writing’ Article 2 (Thesis/Dissertation Writing)

- Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr)

Using previously published materials in a thesis/dissertation

1. Using previously published journal articles in a thesis/dissertation

- Reference: ‘Research Ethics Q&A (연구윤리질의응답집)’ published by National Research Foundation of Korea in Nov. 2016 (p.91)

“Is it ‘Self Plagiarism’ if I use previously published journal articles in my thesis without citations or references?”

∙∙∙ In Korea academia, republishing journal articles or reusing research results for theses/dissertation are not to be judged as duplicate publication or self plagiarism. However, it’s not permitted to ill-judged republishing or reusing without citations. All journal articles or theses/dissertations which include previously published papers should insert citations and express the previous ones in the paper.

 

- Reference: ‘A Guide for Research Ethics (연구윤리확보를위한지침해설서)’ published by National Research Foundation of Korea in Nov. 2015 (p.74)

“Unfair duplicate publication” (p. 70-77)

∙∙∙ These are allowable examples of duplicate publication in Korea academia. ∙∙∙

Example ③ Writing a thesis/dissertation by putting previous research results and publications together and cite the sources exactly.

 

- Contact Info.: Research Planning Team (ext. 1172, hhlee@unist.ac.kr)

 

2. Using images, tables or graphs which already published in author’s or others’ journal articles for a thesis/dissertation

- To avoid plagiarism, authors should express the source of images, tables and graphs in their thesis/dissertation. 

- Contact Info.: Research Planning Team (ext. 1172, hhlee@unist.ac.kr)

Publisher policies related to theses

※ Publisher policies related to theses

• American Chemical Society - Policy on Theses and Dissertations

Requests to use ACS Journals material in a thesis or dissertation must be requested through the RightsLink service. (https://pubs.acs.org/page/copyright/permissions_journals.html)

 

  American Institute of Physics (https://publishing.aip.org/authors/copyright-reuse)

Q: May I include my AIP Publishing article in my thesis or dissertation?

A: AIP Publishing permits authors to include their published articles in a thesis or dissertation. It is understood that the thesis or dissertation may be published in print and/or electronic form and offered for sale on demand, as well as included in a university’s repository. Formal permission from AIP Publishing is not needed. If the university requires written permission, however, we are happy to supply it.

 

  Elsevier (https://www.elsevier.com/about/our-business/policies/copyright/permissions)

Q: Can I include/use my article in my thesis/dissertation?

A: Yes. Authors can include their articles in full or in part in a thesis or dissertation for non-commercial purposes.

 

+ Additional answer from the publisher

As an Elsevier journal author, you retain the right to Include the article in a thesis or dissertation (provided that this is not to be published commercially) whether in full or in part, subject to proper acknowledgment; see https://www.elsevier.com/about/our-business/policies/copyright/personal-use for more information.  As this is a retained right, no written permission from Elsevier is necessary.

 

  IEEE (https://www.ieee.org/publications_standards/publications/rights/permissions_faq.pdf)

Q: Does IEEE require individuals working on a thesis or dissertation to obtain formal permission for reuse?

A: The IEEE does not require individuals working on a thesis to obtain a formal reuse license, however, you must follow the requirements listed below: (refer to the link)

 

  Royal Society of Chemistry (http://www.rsc.org/journals-books-databases/journal-authors-reviewers/licences-copyright-permissions/#author-rights)

Author reusing their own work published by the Royal Society of Chemistry

You do not need to request permission to reuse your own figures, diagrams, etc, that were originally published in a Royal Society of Chemistry publication. However, permission should be requested for use of the whole article or chapter except if reusing it in a thesis. If you are including an article or book chapter published by Royal Society of Chemistry in your thesis please ensure that your co-authors are aware of this.

Reuse of material that was published originally by the Royal Society of Chemistry must be accompanied by the appropriate acknowledgement of the publication. The form of the acknowledgement is dependent on the journal in which it was published originally, as detailed in 'Acknowledgements'.

 

 Springer (http://www.springer.com/gp/rights-permissions/obtaining-permissions/882)

Author reuse - Copyright in the article/chapter is transferred to Springer Nature and you will need to request permission to reuse any content. Please check the Copyright Transfer Statement (CTS) or Licence to Publish (LTP) that you have signed with Springer Nature to find further information about the reuse of your content.

 

 Wiley

Wiley authors: If you are a Wiley author wishing to republish extracts of your own published work, include your article in your thesis or use copies for your internal teaching purposes, please refer to the gratis reuse rights that you retain when you signed your copyright transfer agreement. Alternatively, if you still require a formal  permission license please locate you work on Wiley Online Library, click  ‘request permission’, select ‘Author of this Wiley work’ and your appropriate reuse rights to download your permissions license

Proofreading service for thesis/dissertation

1. Proofreading services for thesis/dissertation

- Refer to the ‘Proofreading Service (charged)’ on the UNIST Language Education Center website

- UNIST LEC → Writing and Communication Lab → Proofreading Service →  Registration (http://lec.unist.ac.kr/wave/?MM=03&SM=03)

- Fee

TypesPeriodFee
Regular(Only for Students)5 business days₩20 / word
Regular5 business days₩40 / word
Special3 days₩60 / word

 

- Contact Info.: Language Education Center (ext. 4074, yngen1004@unist.ac.kr)

Plagiarism Check

1. The criterion appropriate to pass the plagiarism check

- Similarity index of plagiarism checking solution ‘turn it in’ should be under 20%.

- If the result is over 20% and it’s not available to make it lower, graduate students should submit a ‘Plagiarism Judgement’ document with their advisor’s opinion and signature to the school office.

- Form of ‘Plagiarism Judgement”: Refer to a related notice from the Education Affairs Team on the UNIST Portal website.

- Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr)

 

2. Create an account of plagiarism checking solution ‘turn it in’ and its guide

- Create an account: turn it in (www.turnitin.com) → Create Account → Create a New Account → Select ‘Student’→ Entering ‘Class ID/Enrollment key’ and user information

- Class ID/Enrollment key: Library website → Research Supports → Plagiarism Prevention Tool → How to Use (for self-checking)

※ To get the information, log in on the library website is required (http://library.unist.ac.kr/plagiarism-prevention-tool)

- Contact Info.: Library (ext. 1405, kyl7539@unist.ac.kr)

 

3. Basic setting for plagiarism checking of thesis/dissertation

- To check similarity of thesis/dissertation, please submit the entire thesis/dissertation file (from cover page to references page) on the ‘turn it in’ website.

- Setting for plagiarism checking ① Exclude bibliographies ② Exclude quoted materials (“  “) ③ Exclude small sources: source exclusion threshold - word count 6 words (※ When checking similarity of thesis/dissertation, do not change the basic settings)

- Contact Info.: Education Affairs Team (ext. 1117, nypark@unist.ac.kr), Library (ext. 1405, kyl7539@unist.ac.kr)

 

4. Print out similarity result and submission

- To print out the result: Click the similarity index on the ‘turn it in’ checking result → Download → Select ‘Current View’ (You can download the results as PDF file)

- What to submit: Print the ‘Similarity Index’ page of the result PDF file (It is on the end of the thesis/dissertation)

- Where to submit: School office

- ‘turn it in’ guide: Library website → Research Supports → Plagiarism Prevention Tool (http://library.unist.ac.kr/plagiarism-prevention-tool)

- Contact Info.: Library (ext. 1405, kyl7539@unist.ac.kr)

Thesis/Dissertation Submission

1. Submission process

- Online submission: dCollection (http://unist.dcollection.net)

- Hardback submission: library and each school office

- Guide to thesis/dissertation submission: Library website → Research Supports → Writing & Submitting Thesis (http://library.unist.ac.kr/research_supports/writing_submitting_your_thesis)

- Thesis submission FAQ: dCollection → FAQ (http://unist.dcollection.net/bbs/faq/faqList/en)

- Contact Info.: Library (ext. 1405, kyl7539@unist.ac.kr)

 

2. Thesis/Dissertation Agreement

- All authors of thesis/dissertation are required to submit a signed ‘Thesis/Dissertation Agreement’ to the library to express their decision on the access to their thesis and agree to the usage condition.

- Form: Notice board of dCollection website or Library website → Research Supports → Writing & Submitting Thesis (http://library.unist.ac.kr/research_supports/writing_submitting_your_thesis)

- Contact Info.: Library (ext. 1405, kyl7539@unist.ac.kr)

 

3. To change of ‘Access of Thesis/Dissertation’ option

- If an author want to change the access options of thesis/dissertation for some reasons, the author can request to the library by submitting a ‘Thesis/Dissertation Agreement [Change Request]’. 

(Example) Open Access → Conditional Access

- To get a ‘Thesis/Dissertation Agreement [Change Request]’ form, please contact the UNIST library.

- Contact Info.: Library (ext. 1405, kyl7539@unist.ac.kr)

 

4. To revised thesis/dissertation after completing submission

- To revise the submitted thesis/dissertation for an appropriate reason, please contact the library first.

- Contact Info.: Library (ext. 1405, kyl7539@unist.ac.kr)